BeaconFire HR

Streamlined employee lifecycle management for the HR team

HRIS | Web App | Productivity

I.OVERVIEW

For long, the HR team has been keeping track of applicants and employees across spreadsheets drive folders, and SaaS tools, which are time consuming and difficult to navigate. The internal product team took on the challenge and delivered BeaconFire HR, the first step of a comprehensive internal HRIS system, designed to streamline their workflows and reduce administrative overhead.

I have led the end-to-end design process throughout the way, and delivered the core employee management experience that enabled the HR team to work and collaborate around a single source of truth for all people managing tasks.

Timeframe

6 Sprints (3 Months)

The Team

2 Designers | 6 Developers | 1 Product Manager

Skills

A constant juggle

In the past 5 years, BeaconFire's HR team has been living with a frustrating workflow. It involves shuffling between multiple applications, spreadsheets, and drive folders to perform tasks, locate information, and make manual updates.

Many found it inefficient, error-prone, and kills the individual productivity in the long run.

II. SOLUTION

All-data table with customizable views

Select the data types that's most important to your tasks and build tables best suit your needs.

Sharable table views for better clarity

Share the table you built with your team to put everyone on the same page and collaborate better.

Flexible, in-line editable content

Make quick work of data update with in-line edit like any other spreadsheets.

The Single-source-of-truth for all employee details

Bring efficiency and confidence to your work with a centralized spot for all employee-related information.

Impact

-20%

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Average ime per task

Benchmarking results show a general reduction in time to perform daily tasks. For example, looking up & updating employees' profile information.

-2 Apps

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Less tools in the suite

By migrating to BeaconFire HR, the team were able to move away from Google Sheets and significantly reduced usage for google drive.

+34%

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More efficient request processing

The HR team is much more efficient when processing submitted requests, such updating work & residential address, project information, etc.

+80%